Digital Sign In

The simpler, securer, safer Digital Visitor Management System

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Visit Digital Workplace
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Your visitor management
system can
level up your workplace

Visitor management systems are key to appearing as a modern, forward-thinking organisation. Paper and pen put data and employee health & safety at risk. You need a visitor book that not only records in real time, but creates new business opportunities.

ITEC, a Xerox Company, is dedicated to providing Digital Workplace Services that level up your organisation and make workplaces fit for the modern era. We look after your entire technology ecosystem to generate better business outcomes.

Part of Xerox
DIGITAL SERVICES
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Next-Gen
Digital
Sign In Book

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Concept Digital Sign In enhances your workplace’s privacy, security and efficiency with complete transparency. Using the easy-to-manage web portal, you can access real-time data into how people are using your building, identify visitors from staff and produce evacuation reports in case there's a fire.

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Email_Security
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Tighter Security

Concept Digital Sign In is ISO 27001 and GDPR compliant. It’s a digital visitor book that enables greater data security as guest data is captured and locked behind your IT systems. Guests can sign NDAs and company policies through the software. Also, your physical security is upgraded as you know who is onsite, when they’re onsite, and are alerted when they arrive.

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Increased Efficiency

With a digital visitor book, signing in has never been easier. The process is streamlined as visitors enter a few details and are ready. For speedy connections, team members are notified by email when their guest has arrived. Remote sign-in options enable staff and guests to register before they arrive, supercharging staff efficiency. 

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Health & Safety

Concept Digital Sign In enables touchless entry with unique QR codes. You can monitor the number of people in your workplace and set up capacity alerts, allowing team members to minimise unnecessary contact. Also, the digital visitor management system ensures the health & safety of your staff with accurate Evacuation Lists rendered in real time.

Ready for Improved Health & Safety
YOU’VE GOT THIS.
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Your Next
Step to a
digital
workplace

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Digital Workplaces are part of the ITEC Technology Managed Service. The Concept Digital Sign In is one tool that enables you to modernise practices and technology. A digital workplace can increase your sustainability and staff productivity as you digitise processes and meet 2020 technology standards...

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Key Features

Manage Multiple Locations
Manage Multiple Locations

With a single, easy-to-manage portal, ITEC’s new digital visitor management system enables you to track visitors at multiple offices from a central location. The portal lets you track visitor history, reconfigure settings based on each location and customise a visitor’s sign-in depending on where they are. Importantly, your data is never mixed with current and historic visitors, as well as staff, on separate lists.

Integrations
Integrations

Concept Digital Sign In captures and stores visitor data in your chosen cloud directory such as Azure Active Directory or G Suite. Your digital visitor book syncs immediately and reflects any changes you make to your data. Concept Digital Sign In also integrates with productivity applications like Microsoft Teams.

All-In-One
All-In-One

Everything you need for Concept Digital Sign In comes in one box. This includes a consultation, a tablet, a wireless badge printer, secure desks or foot stand, and technical support. With one pay-as-you-go software subscription, all of this is covered in one monthly price. 

Customised Sign In
Customised Sign In

Your organisation is unique, and people visit your workplaces for different reasons. The digital visitor management system enables you to personalise the sign in experience for every visitor. This can include required fields, opt-in forms for marketing material and CRM integration. Concept Digital Sign In also enables you to greet your guests in their native language. So say hej.

Email Alerts
Email Alerts

No one wants to leave a guest waiting in the lobby. Once a visitor has signed in, the team member they’re meeting gets an email alert. This increases their productivity as they know instantly when to attend meetings. Someone interviewing for a job or a new potential business partner will get a great first impression when they’re quickly greeted.

Companion App
Companion App

Concept Digital Sign In Companion puts the powerful digital visitor management system in your pocket. The app empowers employees as they can pre-register guests and access the fire list without logging onto the portal. If the fire alarm goes off, your workplace fire marshals can use their phone to mark individuals as safe and generate a PDF report.

Remote and Mobile Sign In
Remote and Mobile Sign In

Using the app, remote team members can log their hours and generate accurate timesheets. The app uses the location services on a team member’s smartphone to work out if they’re on a remote site, working from home or on the road. If they’re in the office, they can use the mobile app to sign in quickly.

Employee Sign In
Employee Sign In

Using staff keycards or individualised QR codes on the app, your organisation can safeguard your staff and get an honest picture of their working hours. This gives your HR and finance teams the information they need at the push of a button.

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See Customer Story

ITEC has been supportive and dedicated to our needs, working closely with us as an extended part of our team."

-Marie Voller, Head of Business Services
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