Struggling to stop your print from depleting your resources? Follow these steps and you’ll turn your print into a value-added asset…
Your self-managed fleet of printers is draining your funds and frustrating your staff. You might be tempted to go 100% paperless and remove your printers. But, when nine in 10 SMEs believe paper is important to their work, particularly concerning official documents, banishing print is foolish.
This is alarmingly low. Modern printers are specialised network hosts and gateways to your data assets and applications. A compromised printer can damage your infrastructure.
Your Managed Print Provider should password protect your printers before they’re installed. All data sent to and from the printer should be encrypted. Important documents must be authorised before they can be printed.
3. Get Ready for the Future
Embrace a MPS Provider who grasps your future vision and puts measures in place that guarantee your organisation is ahead of the Managed Print curve.
The working world is becoming more mobile. 70% of modern employees say it’s important their employers let them work remotely.
If you’re serious about catering to employee demands and future proofing your organisation, embrace a Managed Print Service that makes your printers mobile.
Cloud printing on a secure network helps maintain modern working standards. Having your printers on a network means they are also protected from future threats as software updates are easy and future integrations seamless.
4. Prioritise Your Productivity
Understand the role Managed Print has in your office and check your chosen supplier knows how to improve productivity with print.
The right MPS Provider should be able to optimise your print strategy for improved staff productivity.
Make sure they include automatic consumable refills. Have them audit your offices so they can streamline your printer locations for maximum efficiency. Encourage your staff to take part in the provided training.
5. Demand a High-Quality Managed Print Service
Work with a MPS Provider who makes your service their priority and has a great track record of fulfilling their promises.
Any company can charge you a fortune and replace your printers like-for-like. This achieves nothing. It gives you a big bill without solving your headache.
From the moment you sign your contract, make sure your Managed Print Provider makes you their number one concern. As a minimum, they must be prepared for the modern working world.This includes fast response times and a help desk.
If you’re looking for a Managed Print Service Provider, get in touch with your local ITEC representative here